Administrative Assistant - Office of Mission Animation

Salary: $24.18 per hour
Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at />Location: Office of Mission Animation
Position Status: Full-time (35 hours per week)
Hours: Varied
Position Number: 002683/30- 496
FLSA Status: Non-Exempt

POSITION SUMMARY:
The primary purpose of this position is to support the office of Mission Animation through administrative tasks including but not limited to tracking budgets, assisting on event coordination, communications with the university and Spiritan community and support of large scale campus events out of the office of Mission Animation including Heritage Week and Founders Week.

DUTIES AND RESPONSIBILITIES:
Managing the department budget, preparing budget reports, and monitoring grant accounts associated with the office. Also entails submitting monthly expense reports in Chrome River and report of business expenses. This person is also responsible for submitting SPA’s for student employees.

Maintain communications with Spiritans on campus and abroad for the purposes of Mission Animation events via email, zoom calls and in person meetings.

Help as needed at Mission Animation Events including but not limited to feast days, Heritage Week, and Founders Week. This will include staffing events during regular work hours.

Managing and posting web content for the Mission Animation Office as well as social media for the office.

Helping with event management throughout the year including the booking of rooms, ordering of catering, and distribution of advertisements on campus.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree from an accredited educational institution and 1-3 years of work -related experience.

Experience in managing or assistant at university events including roles held as a student during undergraduate or graduate years.

Preferred qualifications:

Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Knowledge of budget planning and reporting.

Knowledge of the larger Spiritan community around the world and how they relate to campus.

Ability to create and maintain effective working relationships with staff and administrators across divisions.

Ability to be adaptable and flexible with the nature of changing campus events.

Ability and willingness to work evening and weekends as needed and required.

Knowledge of the Catholic faith and its traditions.

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

The primary purpose of this position is to support the office of Mission Animation through administrative tasks including but not limited to tracking budgets, assisting on event coordination, communications with the university and Spiritan community and support of large scale campus events out of the office of Mission Animation including Heritage Week and Founders Week. DUTIES AND RESPONSIBILITIES:Managing the department budget, preparing budget reports, and monitoring grant accounts associated with the office. Also entails submitting monthly expense reports in Chrome River and report of business expenses. This person is also responsible for submitting SPA’s for student employees. Maintain communications with Spiritans on campus and abroad for the purposes of Mission Animation events via email, zoom calls and in person meetings. Help as needed at Mission Animation Events including but not limited to feast days, Heritage Week, and Founders Week. This will include staffing events during regular work hours. Managing and posting web content for the Mission Animation Office as well as social media for the office. Helping with event management throughout the year including the booking of rooms, ordering of catering, and distribution of advertisements on campus. Completes other duties as assigned. REQUIREMENTS:Minimum qualifications: Bachelor’s degree from an accredited educational institution and 1-3 years of work -related experience. Experience in managing or assistant at university events including roles held as a student during undergraduate or graduate years. Preferred qualifications: Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Knowledge of budget planning and reporting. Knowledge of the larger Spiritan community around the world and how they relate to campus. Ability to create and maintain effective working relationships with staff and administrators across divisions. Ability to be adaptable and flexible with the nature of changing campus events. Ability and willingness to work evening and weekends as needed and required. Knowledge of the Catholic faith and its traditions. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

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