> Description Position OverviewWe are seeking a highly organized Fleet Administrative to support our diesel commercial truck fleet. This position plays a key administrative role in maintaining fleet compliance, managing documentation, and supporting vehicle maintenance operations. The role also assists with parts ordering and inventory coordination to ensure smooth shop operations.This is an excellent opportunity for someone with fleet, transportation, or maintenance administrative experience who enjoys working in a fastpaced, detaildriven environment. Primary ResponsibilitiesFleet Administration & ComplianceManage and maintain complete documentation for company vehicles and trailersTrack and process traffic tickets, citations, and related correspondenceMaintain vehicle registrations, plates, permits, and renewal schedulesIFTA reporting by tracking mileage, fuel, and vehicle activityIRP registrations, renewals, supplements, and audit preparationEnsure all fleet records are accurate, current, and auditreadyAssist with DOT, internal, and external compliance audits Maintenance AdministrationOpen, update, and close maintenance and repair work ordersMaintain accurate vehicle maintenance histories and service recordsEnter labor, parts, and vendor service information into fleet systemsTrack preventive maintenance schedules, inspections, and warrantiesPrepare maintenance and compliance reports as neededRetain records according to DOT and company requirements Parts Ordering & Inventory SupportOrder parts for diesel commercial trucks, trailers, and shop equipmentReceive and verify parts deliveriesIssue parts to technicians and record usage by vehicle or work orderCommunicate with vendors regarding availability, pricing, and delivery Coordination & SupportServe as an administrative liaison between maintenance staff, drivers, vendors, and managementSupport breakdown and emergency repairRespond to internal requests for vehicle history, compliance records, and maintenance data Minimum Requirements Required:High school diploma or GEDStrong organizational, documentation, and data entry skillsProficiency with computers (Preferred: D365)Ability to manage multiple deadlines and detailed paperworkPreferred:Experience with IFTA, IRP, registrations, titles, and DOT recordsAdministrative experience in fleet, transportation, or maintenance environmentsFamiliarity with diesel commercial truck maintenance

Requisition Number: 14347 Date Posted: 4/16/2026 Location: Dietz and Watson Admin Address: 5701 Tacony Street City: Philadelphia State: PA Category: Administrative and Support > Description Position Overview. We are seeking a highly organized Fleet Administrative to support our diesel commercial truck fleet. This position plays a key administrative role in maintaining fleet compliance, managing documentation, and supporting vehicle maintenance operations. The role also assists with parts ordering and inventory coordination to ensure smooth shop operations. This is an excellent opportunity for someone with fleet, transportation, or maintenance administrative experience who enjoys working in a fastpaced, detaildriven environment. Primary Responsibilities. Fleet Administration & Compliance. Manage and maintain complete documentation for company vehicles and trailers. Track and process traffic tickets, citations, and related correspondence. Maintain vehicle registrations, plates, permits, and renewal schedules. IFTA reporting by tracking mileage, fuel, and vehicle activity. IRP registrations, renewals, supplements, and audit preparation. Ensure all fleet records are accurate, current, and auditready. Assist with DOT, internal, and external compliance audits Maintenance Administration. Open, update, and close maintenance and repair work orders. Maintain accurate vehicle maintenance histories and service records. Enter labor, parts, and vendor service information into fleet systems. Track preventive maintenance schedules, inspections, and warranties. Prepare maintenance and compliance reports as needed. Retain records according to DOT and company requirements Parts Ordering & Inventory Support. Order parts for diesel commercial trucks, trailers, and shop equipment. Receive and verify parts deliveries. Issue parts to technicians and record usage by vehicle or work order. Communicate with vendors regarding availability, pricing, and delivery Coordination & Support. Serve as an administrative liaison between maintenance staff, drivers, vendors, and management. Support breakdown and emergency repair. Respond to internal requests for vehicle history, compliance records, and maintenance data Minimum Requirements Required:High school diploma or GED - Strong organizational, documentation, and data entry skills. Proficiency with computers (Preferred: D 365)Ability to manage multiple deadlines and detailed paperwork. Preferred:Experience with IFTA, IRP, registrations, titles, and DOT records. Administrative experience in fleet, transportation, or maintenance environments. Familiarity with diesel commercial truck maintenance

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